[codex] Improve gig activity and historical status handling

[michaelmwu]

Summary

• add the year to dashboard timestamp formatting and rebuild the committed dashboard bundle
• stop bot candidate-match output from refreshing gig activity
• bound stale recruiting reminders/notifications to recently posted gigs
• mark locked or archived recruiting/unknown Discord threads as OUTDATED while preserving explicit FILLED/LOST
• hide LOST and OUTDATED gigs from the default dashboard list, with a historical toggle for steering/admin users

Why

Old backfilled Discord gigs could look recently active because dashboard ingestion and bot posts refreshed activity. They could then trigger stale reminders even when the actual thread activity was old or the thread was already closed.

Validation

• ./scripts/test.sh: 1598 passed, 20 skipped
• ./scripts/lint.sh
• ./scripts/mypy.sh
• apps/admin_dashboard: bun run test
• apps/admin_dashboard: bun run typecheck
• apps/admin_dashboard: bun run lint
• apps/admin_dashboard: bun run build

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⚙️ Run configuration

Configuration used: defaults

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Run ID: bb792e04-1f15-4526-9e48-ea173a640c78

📥 Commits

Reviewing files that changed from the base of the PR and between 0a10676 and b220f68.

📒 Files selected for processing (18)

• .env.example
• apps/admin_dashboard/src/dashboard-utils.test.ts
• apps/admin_dashboard/src/dashboard-utils.ts
• apps/admin_dashboard/src/main.tsx
• apps/api/src/five08/backend/api.py
• apps/api/src/five08/backend/static/dashboard/.vite/manifest.json
• apps/api/src/five08/backend/static/dashboard/assets/index-D2CiH-sJ.css
• apps/api/src/five08/backend/static/dashboard/assets/index-DAy1pv-J.js
• apps/api/src/five08/backend/static/dashboard/assets/index-DT8AhUVi.js
• apps/api/src/five08/backend/static/dashboard/index.html
• apps/discord_bot/src/five08/discord_bot/cogs/jobs.py
• docs/configuration.md
• docs/discord-gig-dashboard.md
• packages/shared/src/five08/engagements.py
• packages/shared/src/five08/settings.py
• tests/unit/test_backend_api.py
• tests/unit/test_engagements.py
• tests/unit/test_jobs.py

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🧪 Generate unit tests (beta)

• Create PR with unit tests
• Commit unit tests in branch michaelmwu/gig-dates-status

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[Copilot]

Pull request overview

This PR improves Discord gig “activity” and status/history handling end-to-end (Discord bot ingestion → persistence/querying → dashboard UI), reducing false “recent activity” signals from bot output and preventing stale reminders/notifications from triggering on very old/backfilled gigs.

Changes:

• Add a max-age bound for recruiting stale notifications/reminders and introduce GIG_RECRUITING_REMINDER_MAX_AGE_DAYS.
• Treat locked/archived gig threads as OUTDATED (unless explicitly [FILLED]/[LOST]), and prevent candidate-match persistence from refreshing activity.
• Hide historical terminal statuses (LOST, OUTDATED) from the default gig list, with an opt-in “include historical” toggle for steering/admin users; also update dashboard timestamp formatting to include year and rebuild the bundled assets.

Reviewed changes

Copilot reviewed 16 out of 18 changed files in this pull request and generated no comments.

Show a summary per file

File	Description
tests/unit/test_jobs.py	Adds coverage for locked/archived thread → OUTDATED mapping and reminder behavior (mark outdated without sending).
tests/unit/test_engagements.py	Adds query-shape tests for hiding historical statuses by default and applying max-age bounds for notifications/reminders.
tests/unit/test_backend_api.py	Updates/extends API tests for include_historical handling and reminder max-age settings passthrough.
packages/shared/src/five08/settings.py	Introduces gig_recruiting_reminder_max_age_days shared setting.
packages/shared/src/five08/engagements.py	Implements historical filtering/sorting for dashboard gigs; adds max-age filtering for notifications/reminders.
docs/discord-gig-dashboard.md	Documents new reminder max-age behavior and historical status visibility rules.
docs/configuration.md	Documents the new GIG_RECRUITING_REMINDER_MAX_AGE_DAYS environment variable.
apps/discord_bot/src/five08/discord_bot/cogs/jobs.py	Prevents candidate-match persistence from refreshing activity; marks locked/archived threads OUTDATED; passes max-age to reminder queries.
apps/api/src/five08/backend/static/dashboard/index.html	Updates asset references for rebuilt dashboard bundle.
apps/api/src/five08/backend/static/dashboard/assets/index-D2CiH-sJ.css	Rebuilt dashboard CSS bundle output.
apps/api/src/five08/backend/static/dashboard/.vite/manifest.json	Updates Vite manifest to match rebuilt dashboard bundle.
apps/api/src/five08/backend/api.py	Adds include_historical query param for gigs list and passes reminder max-age into notifications query.
apps/admin_dashboard/src/main.tsx	Adds “Include historical” toggle (steering/admin) and wires it into the gigs API request + refresh behavior.
apps/admin_dashboard/src/dashboard-utils.ts	Updates date formatting to include the year.
apps/admin_dashboard/src/dashboard-utils.test.ts	Adds test ensuring formatted timestamps include the year.
.env.example	Adds GIG_RECRUITING_REMINDER_MAX_AGE_DAYS example value.

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